Three Spheres — Terms & Agreements
Three Spheres Inc. · Makati, Metro Manila, Philippines hello@threespheres.net · +63 917-817-6295
Last updated: 12 July 2026
How this document works
These Terms are made up of a Master section and four Annexes. The Master applies to every engagement. Each Annex adds terms specific to a type of service. The Annex for the service you've engaged forms part of your agreement. Where an Annex conflicts with the Master, the Annex prevails for that service.
Together with the approved Service Proposal or Cost Estimate (CE), this constitutes the full agreement between Three Spheres and the Client.
- Master Terms & Conditions — applies to all work
- Annex A — Production Shoots
- Annex B — Post-Production / Editing
- Annex C — AI-Generated Content
- Annex D — Concept Development
- Annex E — Retainer, Bulk & Pre-Paid Credit Packages
MASTER TERMS & CONDITIONS
These General Terms apply to all engagements with Three Spheres Inc. ("Three Spheres," "we," "us"). Category-specific terms are set out in the relevant Annex, which forms part of this agreement.
1. Scope of Engagement
Three Spheres will deliver the services described in the approved Service Proposal or Cost Estimate ("CE"), which sets out the scope, timeline, deliverables, and fees for the specific project. These Master Terms govern all such engagements unless a separate signed agreement states otherwise.
2. Fees & Payment
2.1. Fees are as stated in the approved CE. A deposit (typically 50%, or as stated in the CE) is required before work begins; the balance is due on delivery unless a milestone schedule is agreed.
2.2. Prices may be revised for changes in scope, client requirements, or market conditions. Proposal validity is 3 months from submission; beyond that, pricing and crew availability may change. A CE not confirmed within its validity period lapses and must be re-quoted at current rates before work can proceed.
2.3. Rush requests may incur a Rush Fee of 25% of the project cost, stated in the CE and subject to Client approval.
2.4. Late payments accrue a fee of 2% per month on the outstanding balance. Three Spheres may pause work or withhold deliverables on overdue accounts.
2.5. Category-specific cancellation and rescheduling fees are set out in the relevant Annex.
2.6. Payment methods and account details are provided privately in the CE or invoice.
3. Client Responsibilities
The Client agrees to: provide briefs, brand assets, approvals, and feedback within the agreed timeline; secure any locations, permits, talent releases, or third-party permissions that are the Client's responsibility; and nominate a single point of contact to consolidate feedback. Delays caused by the Client may shift the timeline and, where they cause idle crew or rebooking, may incur additional cost.
4. Project Management & Communication
4.1. Business hours are Monday–Friday, 9 AM–5 PM Philippine time. Advance notice is required for urgent or out-of-hours requests.
4.2. Each project is served by a dedicated team (Creative Director, Executive Producer, Video Editor).
4.3. We manage projects via Notion, Google Workspace, and Frame.io, with updates by email and messaging (WhatsApp, Viber, or Telegram).
4.4. Contracts may be signed via recognized e-signature platforms unless the Client's policy requires otherwise.
5. Revisions
5.1. Each project includes a defined revision allowance stated in the CE and the relevant Annex.
5.2. Revisions must fit within the agreed project timeline and the original scope. Requests that change the tone, direction, or concept are treated as new scope and re-quoted.
5.3. All feedback is submitted through Frame.io, consolidated by the Client's point of contact.
5.4. Revisions requested after Project Closure are subject to Clause 6.4.
5.5. Where a project runs in approved stages, any change to a signed-off stage — including feedback not previously raised — is handled as a Change Order under the relevant Annex: impact assessed, cost and timeline quoted, and work proceeds only on Client approval.
6. Project Closure
6.1. A project is closed once both parties sign off on the final deliverables.
6.2. A closing review may be held for final approval or minor adjustments.
6.3. Project files are archived for two years. After that, files may be deleted unless extended storage is agreed in writing.
6.4. Revisions requested after closure (within the two-year window) incur a fee of 25% of the original post-production cost, covering un-archiving, restructuring, and editing. This excludes new production costs (e.g. filming, voiceover). Requests after two years require a new Service Proposal. Every post-closure request is quoted for approval before work begins.
7. Intellectual Property
7.1. Upon full payment, the Client owns the final delivered outputs, subject to any usage limits stated in the CE (e.g. talent or music licensing terms).
7.2. Raw and project files (unedited footage, project files, working assets) remain the property of Three Spheres and are not included in the deliverables unless expressly purchased and stated in the CE.
7.3. Third-party assets — stock footage, music, fonts, and licensed elements — are provided under their respective licenses. The Client's usage rights are limited to those licenses. Extended or perpetual licenses can be arranged at additional cost.
7.4. Portfolio & promotional use. Three Spheres may use project materials (final videos, drafts, production stills) for portfolio, case studies, social media, website, and pitches after completion. For internal or confidential videos, we will seek the Client's permission first. Content the Client publishes on public platforms may be used by us as promotional material.
8. Confidentiality & Data Privacy
8.1. Both parties will keep project information, client data, and communications confidential.
8.2. Three Spheres processes personal data in accordance with the Philippine Data Privacy Act of 2012 (RA 10173) and will use it only for delivering the services.
9. Limitation of Liability
Three Spheres' total liability for any claim arising from a project is limited to the total fees paid by the Client for that project. We are not liable for indirect, incidental, or consequential losses, including lost profits or business interruption.
10. Scope Changes & Cancellation
Changes to scope or added services require a written amendment and may affect timeline and cost. On cancellation, the Client pays for work completed to date plus any category-specific cancellation fee in the relevant Annex.
11. Force Majeure
Neither party is liable for delay or failure to perform due to events beyond reasonable control (e.g. natural disasters, war, government action, power or internet outages). Affected timelines are extended accordingly.
12. Governing Law & Dispute Resolution
This agreement is governed by the laws of the Republic of the Philippines. Disputes will first be addressed through good-faith negotiation; unresolved disputes will be settled by arbitration under the Philippine ADR Act (RA 9285), seated in Metro Manila.
13. General
This agreement is the entire agreement between the parties and supersedes prior discussions. If any provision is found invalid, the remainder stays in force. Amendments must be in writing.
ANNEX A — PRODUCTION SHOOTS
Live and on-location filming. Applies in addition to the Master Terms.
A1. Cancellation & Rescheduling (after cost approval / production confirmation):
- More than 72 hours before the feasibility meeting: 25% of total production cost.
- Less than 72 hours before the pre-production meeting: 50%.
- Less than 72 hours before the scheduled shoot: 100%.
- Cancelled after CE approval but before major milestones: 20% to cover team preparation.
- Shoot-date changes require at least 72 hours' notice; late notice may enforce the original schedule and incur rebooking fees based on crew and equipment availability.
A2. Reshoots. Live shoots are one-time events. Reshoots due to Client-side issues (talent, location access, approvals, briefs) are billed as a new shoot. Reshoots due to Three Spheres error are at our cost.
A3. On-Site Conditions. The Client is responsible for location access, permits, parking, power, and safe working conditions unless stated otherwise in the CE. Overtime beyond the agreed call time may incur additional crew fees.
A4. Weather & Force Majeure. For outdoor shoots, weather delays are handled under Master Clause 11; rescheduling costs for crew and equipment may apply.
A5. Talent & Releases. Where Three Spheres engages talent, usage is limited to the terms of their release. Extended usage (e.g. beyond a set period or territory) is re-licensed at additional cost.
ANNEX B — POST-PRODUCTION / EDITING
Editing, motion graphics, color, and finishing. Applies in addition to the Master Terms.
B1. Cancellation & Discontinuation:
- After editing has officially begun (first edit started): 50% of post-production cost.
- After the first editing pass (initial full assembly): 100%.
- Cancelled after CE approval but before editing begins: 20% pre-work fee.
B2. Revision Allowance. Includes revisions within the project timeline; from the 2nd revision onward, changes are for refinement and must build on prior notes, not introduce new direction. New-direction or out-of-scope changes are re-quoted.
B3. Turnaround. Standard revisions are completed within 1–3 working days depending on complexity, provided feedback is consolidated in Frame.io.
B4. Source Material. The Client is responsible for supplying usable source footage/assets in the agreed formats. Time spent repairing, transcoding, or recovering unusable material may be billed additionally.
B5. Licensed Elements. Music, stock, and fonts are covered by Master Clause 7.3.
ANNEX C — AI-GENERATED CONTENT
AI-assisted or AI-generated video, image, voice, and motion work. Applies in addition to the Master Terms.
C1. Nature of AI Outputs. AI-generated assets are produced using third-party AI tools and models. The Client acknowledges that outputs can vary, may require iteration, and are subject to the terms and licenses of the underlying AI platforms.
C2. Ownership & Copyrightability. On full payment, the Client owns the delivered AI outputs to the extent such rights are transferable. The Client acknowledges that purely AI-generated material may not qualify for the same copyright protection as human-authored work under Philippine and other laws, and Three Spheres makes no warranty of exclusive copyright over AI-generated elements.
C3. Likeness, Voice & Talent. AI-generated faces, voices, or likenesses will not be used to replicate a real, identifiable person without documented consent. Where the Client supplies a person's likeness or voice for AI use, the Client warrants it has the necessary rights and consents and indemnifies Three Spheres against claims arising from their use.
C4. Tools & Disclosure. On request, Three Spheres will identify the AI tools used. The Client is responsible for any platform, advertising, or regulatory disclosure requirements for AI-generated content in their market.
C5. Third-Party Terms. AI outputs remain subject to the commercial-use terms of the generating platforms. Where a platform restricts commercial use or resale, those restrictions pass through to the Client.
C6. Revisions. AI iterations follow the CE's stated allowance; regeneration beyond that allowance is billed as additional work.
C7. Phased Approval & Locked Stages. AI production runs in sequential stages: (1) Script, (2) Characters & Locations, (3) Storyboard/Scenes, (4) Animation. Each stage requires the Client's written sign-off before the next begins. Sign-off locks that stage. Each stage includes two revision rounds before lock-in.
C8. Change Orders on Locked Stages. Because each stage is built from the approved stage before it, any change to a locked stage — including new feedback not previously raised — is a Change Order. Three Spheres will assess the downstream impact, provide a cost estimate and revised timeline, and proceed only on the Client's approval. Corrections needed because a deliverable does not match the approved prior stage are made at no charge; changes reflecting a change of direction are billed.
ANNEX D — CONCEPT DEVELOPMENT
Scripting, creative concepting, and pre-production strategy delivered as a standalone service. Applies in addition to the Master Terms.
D1. Deliverables. Concepts, scripts, treatments, moodboards, and storyboards as defined in the CE.
D2. Cancellation. Cancelled after CE approval but before work begins: 20% pre-work fee. Cancelled after concept work has begun: fees for work completed to date, minimum 50%. On delivery of concept documents: 100%.
D3. Ownership. On full payment, the Client owns the approved concept deliverables. Concepts, scripts, or treatments not selected or paid for remain the property of Three Spheres and may be reused.
D4. Revisions. Includes the revision rounds stated in the CE; changes to the core brief or creative direction are re-quoted as new scope.
D5. Production Not Included. This annex covers concept and pre-production only. Filming, editing, or AI production are separate engagements under Annexes A, B, or C.
ANNEX E — RETAINER, BULK & PRE-PAID CREDIT PACKAGES
Retainers, bulk video packages, and pre-paid credits. Applies in addition to the Master Terms.
E1. Term. Packages, retainers, and credit bundles are valid for the period stated in the CE (default: 12 months from start date). Pricing is fixed only within this term.
E2. What One Credit Covers. Unless the CE states otherwise, one (1) credit equals one standard video: a finished piece of 60–90 seconds, straight cut-to-cut editing, within the scope defined in the CE (agreed source material, one revision allowance per Annex B, no complex motion graphics, animation, or AI generation). Anything beyond this standard is not a single-credit deliverable.
E3. Combining Credits for Complex Videos. More complex or longer videos consume multiple credits. The credit cost of a non-standard video (e.g. heavier editing, motion graphics, animation, AI production, longer runtime, or multiple versions) is assessed and agreed in writing before production begins. Three Spheres will confirm how many credits a given request will draw before starting work, so the Client always knows their remaining balance.
E4. Consumption Pace. Deliverables must be requested at a minimum pace stated in the CE (e.g. a set number per quarter) so production capacity can be planned. Unused capacity does not roll forward within the term unless agreed in writing.
E5. Unused Credits at Term End. Credits or deliverables not requested and produced by the end of the term are forfeited, unless a renewal is agreed. Renewals are priced at current rates.
E6. Retainer Fees. Retainer fees are committed for the full term and are payable per the CE schedule regardless of monthly output, subject to the agreed consumption pace.
E7. Price Adjustments on Renewal. On renewal or extension, pricing, scope, and crew availability may be revised to reflect current rates.
E8. Paid but Deferred Production. Where a Client has paid in full or in part but production has not proceeded, the work must be executed within 12 months of payment, provided the Client supplies the brief, approvals, and materials needed to begin. If this window lapses due to Client inaction, the amount paid is retained as a credit toward the same or a comparable production.
E9. Reactivation & Price Top-Up. To resume a deferred production, the project is re-quoted at current rates. The amount previously paid is applied as a credit against the new estimate, and the Client settles the difference plus a reactivation fee covering re-scoping and re-planning. Credits remain valid for 24 months from the original payment; unused credits after this period lapse unless extended in writing.
E10. Delay Attributable to Three Spheres. Where production did not proceed due to Three Spheres, the work is delivered at the originally agreed price with no top-up.
This document is a business template, not legal advice. Have the IP, liability, data privacy, and dispute-resolution clauses reviewed by a Philippine lawyer before relying on them.